Productivity

FYI – Search and Organize All Your Documents in One Place

July 9, 2018

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FYI – Search and Organize All Your Documents in One Place

Every single member of a team has experienced the frustration of finding and keeping track of documents. FYI is a handy tool that can integrate with several services to search and organize your documents on one platform, so you never have to dig around for a document again.

Finding Documents

If your team is anything like mine at AloaLabs, you have some documents in Google Drive, some documents in Dropbox, some shared through Slack, and some hiding in a dark and dusty corner on Chris‘ computer. Our current solution has been tagging people on Slack and asking if they know where a certain document is. With FYI, you can integrate with many different services to have all those documents searchable on one platform.

Current integrations offered by FYI
Current integrations offered by FYI

Staying Up To Date on Your Team’s Activity

While I think the multi-platform search feature is great, what really sold me on FYI is the Activity Feed. From your Activity Feed, you can see the most recently updated documents for your team, as well as who edited it last and the platform to which it belongs. Here’s what it looks like in action:

FYI Activity Feed
FYI Activity Feed

I no longer have to ask if Chris ever got around to drafting that contract, or message Dawei to see if he took notes on his phone call—one glance at FYI tells me these documents were created and worked on in the last 24 hours. Conversely, I can also quickly see that a spreadsheet I need hasn’t been updated in seven days and send Chris a passive aggressive message asking him to kindly update it.

The Drawbacks

While I think FYI is an amazing productivity tool, there are some things that make it a little hard to use. For one, my team sends a lot of pictures, and these don’t seem to show up in the activity feed. PDFs also seem a little finicky, with some showing up in the feed and others not. I haven’t been able to figure out how to get pictures and PDFs to show up consistently yet, but I will update this post if I find anything.

Overall Thoughts

Despite a few minor drawbacks, FYI is still a really useful tool for teams of all sizes, and the creators are easily reachable through the chat window on their site. They are constantly taking in feedback on new integrations to include. The free plan lasts forever and gives up to five third-party integrations, and let’s you search through all documents across your five integrations that were touched in the last 30 days. We’ve started using FYI at Aloa and it’s saved us a lot of headache already.  Give it a try and let me know what you think!

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