Airtable Product Review

The views expressed in this post are the writer's and do not necessarily reflect the views of Aloa or AloaLabs, LLC.

Airtable Project Management Tool: Features, Details, And Pricing

The major problem a project management tool should address is eliminating workspace silos that hinder collaboration and communication among varying working groups. In a business setting, departmental silos lead to a breakdown in productivity and prevent a synergistic approach to achieving business goals. 

For startups and project teams, workspace silos lead to a disorganized structure that ultimately wastes tons of time and resources. Airtable sets itself apart from similar project management tools by directly addressing the issue of a siloed work culture. 

In eliminating silos, the tool enables a more collaborative approach to project management. All team members can see what others are working on and contribute to the project in real-time.

Our team at Aloa is always looking for the best tools that support a startup's sustainable growth and scalability. This Airtable review will walk you through the features, software reviews, and pricing in 2023. After this Airtable review, you'll have the details needed to decide whether Airtable is the right project management tool for your startup to use.

Let's start!

What is Airtable?

Airtable is a CRM platform designed for marketing, sales, and customer service teams to collaborate and keep track of their tasks. It helps streamline processes, manage customer relationships, and automate lead management. The platform is easy to use and provides many features, such as task automation, tracking customer data, and organizational tools.

It was designed to cut through the chaos of managing projects with multiple moving parts. Airtable combines the features of a spreadsheet with relational database functionalities for an organized workspace that is viable for both small startups and large businesses.

With Airtable, project managers, small businesses, and startups can create databases and spreadsheets that are connected, visually organized, and shareable. This enables teams to collaborate in real-time on different project management tasks without the disorganization of a siloed workspace.

Use Cases

Airtable is a cross-industry tool that does not limit its use cases to a specific sector. Its scalability, flexibility, and customization options make it great for:

  • Startups
  • Remote teams
  • Small businesses
  • Large enterprises

As a project management tool, Airtable allows project managers, department heads, and team leads to easily utilize the platform for planning complex projects efficiently. The tool can track the progress of tasks and help teams collaborate on different project parts. Here are just a few examples of how teams can apply the features and solutions of Airtable in daily operational and workflow management:

  • Event planning
  • Product launches
  • Team collaboration
  • Marketing campaigns
  • Employee onboarding
  • Client project management
  • Project tracking and management
  • Customer relationship management

Having so many options available to users, Airtable is a versatile project management tool that can be used for almost any task or project.

Airtable Project Management Tool Features

Seamlessly connecting everything into one platform while collaborating and communicating all in one place is an invaluable benefit for teams of any size. With its large suite of business solutions, team customizations, and features, Airtable streamlines a team's ability to manage the project more efficiently. The features you can expect to find on Airtable include the following:

Project Management Organization

Airtable project management tool tracker
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Airtable's project management capabilities feature customizable views and flexible filters that allow users to easily manipulate their data and quickly find the information they need. For those looking to apply the iterative project management approach, Airtable's Kanban views are the perfect solution. The drag-and-drop interface makes it easy for users to organize their tasks into columns and quickly adjust them as needed.

You'll also have the option to use Gantt charts which provide a timeline view of your project so you can track deadlines and milestones. These charts are interactive, meaning you can adjust them as needed without creating a new one each time something changes.

Airtable project management tool timeline view
Airtable project management tool Kanban board
Airtable project management tool Gantt chart
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Adding to the project management organization features, users can either pick from a variety of templates or build their own based on specific project needs. Customizing with their own templates allows for the best database organization and structure.

File Sharing, Communication, and Collaboration

Team collaboration is made simple with Airtable's file-sharing and attachments, communication and collaboration features. With its integration with popular cloud-based systems like Salesforce, Google Drive, Dropbox and Slack, users can quickly exchange files and documents without switching between different tools or programs.

Airtable file sharing and collaboration
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Using the comments feature, teams can easily communicate with each other about their projects and tasks and get feedback from others. Lastly, Airtable's real-time collaboration feature allows multiple team members to work on the same document without worrying about conflicts or overwriting each other's work. Combined, these features provide a powerful tool for teams of any size to easily collaborate and communicate on their projects.

Calendar and Data Visualization

Airtable's visual data representation makes it easier for teams to track the progress of tasks and team performance. Easily manage timelines and deadlines with the help of the visual calendar. You can also use the timeline view to quickly see how various tasks are progressing and which team members are assigned to them.

Airtable project management tool data visualization
Airtable project management tool task outlines
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The data visualization also offers a variety of charts, diagrams and graphs to help teams better understand the results of their projects. These visuals can be easily customized and saved for quick future reference.

Task Automation

Airtable project management tool task automation
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With task automation, you can easily set up recurring tasks and reminders. This keeps everyone on the same page with project updates and helps make sure nothing falls through the cracks. With task automation, Airtable also makes it easy to set up email notifications so teams can stay informed with the latest updates. You can also set up task automation features to notify members of a project via your chosen communication tool, such as Slack. 

Lead Management

Obtaining your next client requires a robust lead management and engagement strategy that converts those leads into paying customers. With Airtable's lead management feature, teams can easily track and categorize their leads by status. This makes it easier to prioritize and manage each lead and quickly see which leads are ready for follow-ups.

By utilizing the powerful features of Airtable, teams can easily manage their projects from start to finish. With the ability to track tasks, collaborate with team members, visualize data and automate tasks, Airtable is a viable tool for project management.

Android and iOS Mobile App Accessibility

In addition to the Airtable web app, users can also access their projects via mobile devices. The mobile Android and iOS app allows users to quickly check in on their projects, add new tasks and collaborate with team members when they are away from their desk. With mobile access, teams have the flexibility to manage and monitor their projects regardless of where they are.

Airtable Pros And Cons vs Other Project Management Tools

Airtable is an excellent tool for project management, but it's not the only one. For those looking into a great project management tool, the platform has advantages and disadvantages compared to other software. Let’s take a look at the advantages to note and disadvantages to weight. 

Advantages of Airtable

Regarding its perks, Airtable's customizability, drag-and-drop features and task automation capabilities give it an edge over its competitors. 

Advantages of Using Airtable List

Disadvantages of Airtable

On the downside, the platform is slightly more expensive than most other project management tools, and users may have some difficulty connecting the platform to some external tools.

disadvantages of using airtable

All in all, Airtable is an excellent project management tool for teams looking to manage their projects efficiently. It's best to consider the features, details and pricing when deciding which tool to use for project management.

Airtable Price Plans 2023

Airtable's pricing plans offer startups, teams, and businesses a flexible and scalable way to manage their projects. The company offers four plans based on team size and specific needs. Ideally, startups or businesses with a small number of members can benefit from the Plus plan and upgrade when necessary. 

Airtable project management tool price plans
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  • Free: Best for individuals or very small teams looking to organize internal or personal tasks and collaborate with one another.
  • Plus ($10/seat/month billed annually): Best for teams looking to collaborate effectively in one platform and require integrations to streamline project management.
  • Pro ($20/seat/month billed annually): Ideal for larger teams and departments that want to integrate their apps into one platform for better collaboration.
  • Enterprise (custom price): Best for a large business that needs a robust project management tool that scales and grows with the company. 

Reviews and Recommendations of Airtable's Project Management Tools

Taking from reviews across four major software review sites, Aitable comes up with impressive ratings as a project management tool that make it worth trying out and investing in. Airtable's high reviews come from its ability to provide users with a comprehensive project management experience. The available features also make it easy for teams to collaborate, manage tasks and visualize data. 

Overall Rating

Overall, Airtable is a great option for those seeking an easy-to-use project management tool. Its ability to customize projects, provide task automation and integrate with other cloud-based systems makes it a great choice for any team. 

Airtable Product Score Card

Even if Airtable's primary function is CRM software, its capabilities as a project management tool can help teams collaborate and complete projects more quickly. Whether you're a freelancer or running a large business, Airtable is worth a look. With the right features and pricing, there are plenty of reasons to try Airtable for your next project.  

Alternative Project Management Tools

Since project management has become an essential part of any business, a wide variety of software and tools are available. Some alternatives to Airtable include Asana, ClickUp, Wrike, Trello and Microsoft Project. Each platform has its features and use cases, so it's important to research to find the one that best fits your needs. Let's go through two top contenders worth comparing with Airtable. project management tool for startups
Image Source is an all-in-one project management tool with powerful features for managing projects, tasks, schedules, and team collaboration. The solutions offered to cater to nearly every type of project, whether internal or external. Teams and project managers can also use to monitor budgets, resources, and progress, regardless of where they are. Pricing Plans:
  • Individual (Free): Best for individuals and freelancers and includes two seats. 
  • Basic ($8/seat/month): Best for small teams looking to organize tasks or manage 1 to 2 client projects at a time.
  • Standard ($10/seat/month): Great for startup teams working with multiple clients who want to synergize their processes and workflows. 
  • Pro ($16/seat/month): Ideal for startups and small businesses who want to connect department teams into one platform for synergized tasks and goal achievement.
  • Enterprise (custom price): Ideal for medium to large companies with multiple departments simultaneously handling various internal and client projects. Workshop Ratings: Score Card


Asana project management tool for startups
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Asana is well-known for its collaborative project management capabilities, making it ideal for startups working on multiple projects simultaneously. The core problem Asana addresses are eliminating team silos to ensure all startup efforts are geared towards the same goals. 

Asana's platform aligns individual team efforts toward achieving the bigger picture for a startup through synergized work and collaborative efforts. Even if different teams have their own set project, you can rest assured that the goal remains set on what your startup wants to achieve. 

Asana Price Plans: 
  • Basic/Free: Perfect for individuals or small teams handling 2 to 3 projects simultaneously.
  • Premium ($10.99/user/month billed annually): Ideal for scaling startups looking to grow their operations and project list.
  • Business ($24.99/user/month/billed annually): Best for medium to large companies with multiple departments working towards the same goal.
  • Enterprise (custom price): Best for medium to large businesses starting to increase in scale and output quickly.

Asana Ratings:

asana product score card


Airtable is an amazing project management tool that can help teams collaborate, manage tasks, and visualize data. Its powerful features, customizable templates, and user-friendly interface make it the perfect tool for any project. Plus, its flexible pricing plans make it an attractive option for startups. 

In choosing which project management tools to work with, keep in mind the potential for scale as the project management scope needs to expand. Whether you're after internal or client project management, knowing to what extent you'll use the tool goes a long way in picking the best one to invest in.

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